Director of Finance and Administration

WRLC is seeking a Director of Finance and Administration, a position that plays a key role in achieving the Washington Research Library Consortium (WRLC) vision and mission by providing leadership and operational management for financial, facilities and administrative services. This position is the primary fiduciary officer for the WRLC, ensuring appropriate controls for financial transaction processing and reporting; the communication of timely and accurate financial information; and the safeguarding of company assets. Financial responsibilities include payroll, budgeting, treasury, capital planning, audits and taxes. Administrative responsibilities include risk management, human resources and facilities management.

We seek candidates who are excited by the opportunity to engage in partnership and collaboration among higher education colleagues across the Washington, DC area. Of particular importance is ensuring accurate accounting and timely reporting of the company’s financial position to staff and Board leadership to make sound financial decisions. The Director of Finance should be comfortable in a hands-on role and working in a cross-departmental collaborative setting.

The Director of Finance and Administration is a member of the WRLC leadership team, and collaborates with personnel from the libraries, universities and vendors as appropriate. This position reports to the Executive Director and supervises staff responsible for planning, implementing and maintaining financial, facilities and administrative services.
 

DUTIES AND RESPONSIBILITIES

  1. Financial responsibilities: Plans and directs all accounting and finance operations in compliance with Generally Accepted Accounting Principles (GAAP) and non-profit best practices. Prepares the annual operating and capital budgets in consultation with the leadership team. Monitors and manages cash and investment income, expenses and recommends modifications in operations to maintain financial health. Prepares and presents financial and statistical analysis of operations for the Executive Director, the Board of Directors and senior managers. Serves as principal liaison with auditors in the preparation of year-end financial statements and Form 990 federal tax return. Oversees the financial risk strategy and treasury-related activities, including investments. Manages relationships with financial institutions, investment managers, auditors, insurance and other consultants. Promotes financial transparency through consistent communication and collaboration with senior level colleagues, the Library Directors Council and the Board of Directors. 
     
  2. Contract/Facilities Management: Coordinates with Facilities Manager to direct contracted maintenance and ad hoc service vendors. These vendors ensure effective and efficient operation of building systems, facilities and property maintenance. Reports to the Library Directors Council and the Board of Directors on facilities budgeting, contracts and capital improvements. Reviews operations and environments to insure compliance with federal regulations and relevant safety standards.
     
  3. Human Resources: Guide and manage human resources services, policies and programs. Facilitate and administer the recruitment, hiring and onboarding of staff. In conjunction with the Executive Director, oversee performance management, employee relations, compensation and benefits administration. Develop and document personnel policies and processes. Administer employee retirement, health, safety, welfare and wellness plans and services.
     
  4. Executive Functions: Provide leadership and performance management for Head of Facilities and Staff Accountant. Establishes performance expectations and ensures annual review. Attend Library Directors Council, Finance Committee, and Board of Director meetings, and other task forces as required. Undertake special projects and perform other duties as assigned. Seek new knowledge and update skills to enhance performance in all areas of responsibility.

EXPECTED
 

  • Bachelor’s degree in business administration, accounting, finance, or other related field.
  • Five to seven years increasingly responsible professional experience with broad financial and operations management experience with a non-profit corporation.
  • Effective oral, written and interpersonal communication skills with a variety of internal and external stakeholders.
  • Demonstrated ability to work collaboratively and to successfully manage multiple projects and priorities in a fast-paced environment.
  • Customer centered orientation
  • Demonstrated abilities:
    • Preparing and presenting budgets to both finance and non-finance audiences
    • Preparing and presenting accounting, financial and operational reports and audits
    • Soliciting, evaluating and negotiating contracts with vendors
    • Minimizing and managing risk
    • Human Resources administration, including health, dental and life insurance, retirement plans, recruiting, hiring, assessing and retaining staff
    • Solve problems and meet deadlines
       

DESIRED
 

  • Masters degree in business administration, accounting, finance, or another related field.
  • Experience managing and monitoring building maintenance systems and services.
  • Experience working with non-profit corporation boards
About

The Washington Research Library Consortium (WRLC) was established as a non-profit 501 (c)(3) organization in 1987 to support and enhance the library and information services of nine partner universities in the Washington, D.C. metropolitan area. We accomplish our mission  by expanding and coordinating services between research libraries and staff. The WRLC staff work from a facility located between Upper Marlboro and Bowie, MD that also houses a high-density climate-controlled shelving facility.

The WRLC is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Compensation:

  • Salary range: $120,000 - $135,000
  • Benefits: Total compensation includes an extensive benefits plan including health, dental and vision insurance and a generous 403b contribution and match outlined at: WRLC Benefits Summary 

Environment:

  • This is a fulltime hybrid position with 3 days per week required in office
  • 35 hour work week
  • Work schedule is negotiable

Apply:

  • Please email your resume, a cover letter outlining your relevant experience, and contact information for at least three professional references to: personnel@wrlc.org

For best consideration submit materials by September 17, 2025

Facilities Manager

WRLC is seeking a Facilities Manager to oversee the maintenance, upkeep, and functionality of WRLC’s building, grounds, and infrastructure to ensure a safe and efficient work environment. The manager is responsible for coordinating maintenance and repairs, managing external vendors and contracts, and aligning expenses with the budget framework. WRLC’s facility contains office workspace and a high-density facility with a controlled environment housing 3.7 million library items. 
 

The successful candidate will have excellent interpersonal communication and project management skills. They will be self-motivated and show the ability to be strategic and creative thinkers, along with the ability to learn. This position requires a high degree of interaction with WRLC staff and vendors. Candidates will need to have prior experience in facilities management and operations.

 

The successful candidate oversees the maintenance, upkeep, and functionality of WRLC’s building, grounds, and infrastructure ensuring a safe and efficient work environment. The manager is responsible for coordinating maintenance and repairs, managing budgets, external vendors and contracts. This position reports to the Director of Finance and Administration. Responsible for a facility that contains office workspace and a high-density facility with a controlled environment housing 3.7 million library items.

 

DUTIES AND RESPONSIBILITIES

  1. Primary organizational contact for the maintenance and repair of building management systems and contracted services for facilities management and additional building infrastructure (roofing, plumbing, etc)
  2. Administer the control of security key cards and security cameras and coordinate the regular inspection of the life safety systems.
  3. Manage contracts with vendors. Maintain logs of the generator tests, fire pump test, UPS load, and visits by WRLC facilities management contractors.
  4. Ensure the facility meets all safety standards and regulations including: fire safety, accessibility, and other relevant codes.
  5. Monitor the WRLC Help desk system for relevant requests for assistance
  6. Coordinate communication and response for emergency/after-hour facilities emergencies
  7. In collaboration with the Director of Finance, develop and manage budgets for facility operations and facility-related projects, such as renovations or new equipment.
  8. Promote quality customer service, workplace safety, and a productive work environment.
  9. Engage with all WRLC staff to identify facility issues and workplace needs.

Required

  • High School diploma or GED.
  • Five (5) years of work experience in a building maintenance environment – OR – a completed vocational or apprenticeship program.
  • Excellent interpersonal skills
  • Ability to adjust to periods of increased workflow and varying responsibilities/hours as project demands arise.
  • Proficiency with web-based building management interfaces

Preferred

  • Associate’s degree in a job-related field
  • Experience with help-desk and customer support software 
     

WORKING CONDITIONS/PHYSICAL DEMANDS 

Must be able to occasionally sit, climb or balance, stoop, kneel, crouch or crawl. Must be able to occasionally work near moving mechanical parts and in outdoor weather conditions. 

Disclaimer: This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned and does not prescribe or restrict the tasks that may be assigned.

 

About

 

The Washington Research Library Consortium (WRLC) was established as a non-profit 501 (c)(3) organization in 1987 to support and enhance the library and information services of nine partner universities in the Washington, D.C. metropolitan area. We accomplish our mission by expanding and coordinating services between research libraries and staff. The WRLC staff work from a facility located between Upper Marlboro and Bowie, MD. 
 

The WRLC is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
 

Compensation:

  • Salary range: $80,000 - $90,000
  • Benefits: Total compensation includes an extensive benefits plan including health, dental and vision insurance and a generous 403b contribution and match outlined at: WRLC Benefits Summary 
     

Environment:

  • This is a fulltime hybrid position with 4 days per week required in office
  • 35 hour work week
  • Work schedule is negotiable
     

Apply:

Please email your resume, a brief cover letter outlining your relevant experience, and contact information for at least three professional references to: personnel@wrlc.org.

Director of Development

About the Position:

The Director of Development is responsible for designing and implementing a comprehensive development program for the University Libraries. The program incorporates both capital and annual fundraising, with an emphasis on major individual and planned gifts. This position engages in corporate and foundation fundraising and directs grant submissions/solicitations. As a constituent development officer in the university, the Director of Development coordinates all library development activities and major library donor events with the Dean of Libraries and University Librarian, the Office of University Advancement, and, as required, with the George Mason University Foundation, Inc. The Director participates in committees and/or workgroups as required to share knowledge, develop best practices, and advance the work of the Libraries.

Responsibilities:

Fundraising Strategy and Solicitations

  • Works closely with the Dean of Libraries and University Librarian as an advisor on all aspects of fundraising for the George Mason University Libraries, including maintaining a personal portfolio and supporting the University's Comprehensive Fundraising Program;
  • Plans, organizes, and directs programs to secure major monetary gifts to the Libraries by pursuing the identification, qualification, cultivation, solicitation, recognition, and stewardship of private financial support from individuals, corporations, and foundations.;
  • Serves as the point person for Libraries fundraising and, as such, actively manages prospects capable of making major gift commitments over multiple years;
  • Executes solicitation plans in close collaboration with the Dean of Libraries and the University Librarian and in coordination with Central Advancement;
  • Develops detailed strategies and a pipeline for major gift prospects and pursues goals on a monthly, quarterly, and annual basis, in concert with Central Advancement and Alumni Relations;
  • Maintains an active schedule of face-to-face meetings and other forms of communication with active prospects;
  • Coordinates the efforts of those who can assist in fundraising and works with offices across campus to coordinate related activities that further the University’s mission and achieve fundraising goals;
  • Finds new and creative ways to engage donors that will enrich the donor experience and add value to the academic life of the University;
  • Meets or exceeds all metrics and expectations set by Central Advancement;
  • Travels as necessary for donor outreach and cultivation; and
  • Displays good judgment and confidentiality.

Donor Stewardship

  • Assists with the recruitment of a group of key fundraising volunteers through the Library Advisory Board;
  • Stewards donors through ongoing communications, endowment reporting, recognition activities, and invitations to major events.;
  • Supports the Libraries' development publications and communications materials for donors and other external audiences; and
  • Responsible for planning and coordinating major library events related to fundraising. 

Coordination with Central Advancement

  • Coordinates fundraising with Central Advancement and utilizes services as appropriate;
  • Ensures consistent and adequate communication between the Libraries and Central Advancement; and
  • Works closely with Central Advancement services, including, but not limited to, Planned Giving, Annual Giving, Parents and Family Philanthropy, University Priorities, Alumni Relations, Communications, Systems, Operations, Donor Relations, and Gifts and Records. 

Grants

  • Supports the Library's efforts to secure grants from government agencies and other organizations in collaboration with library staff and in coordination with University Advancement and Office of Sponsored Programs; and
  • Maintains awareness of academic research library grant opportunities as they become available.

Performs other related duties as assigned.

 

*Instructions to Applicants: 

For full consideration, applicants must apply for Director of Development at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.

Posting Open Date: August 18, 2025

For Full Consideration, Apply by:  September 1, 2025

Open Until Filled:  Yes

Required Qualifications:

  • Bachelor’s degree in related field;
  • Proven ability to build a comprehensive fundraising program (annual giving, major gifts, stewardship, communications, volunteer management);
  • Knowledge of fundraising strategies and principles;
  • Excellent written, verbal, interpersonal, and administrative skills;
  • Ability to work collaboratively with colleagues, Board members, and volunteers;
  • Ability to cultivate and maintain relationships with stakeholders, supporters, and others;
  • Ability to work independently and on a team;
  • Ability to exercise discretion when dealing with confidential and donor information; and
  • Ability to travel independently.

Preferred Qualifications:

  • Master’s degree in related field;
  • Experience fundraising in an academic research library and/or higher education setting;
  • Experience working with and on capital campaign(s);
  • Experience working with senior-level executives;
  • Experience with fundraising software and donor databases; and
  • Knowledge of online fundraising techniques.

Head of Research Services

Located in Washington, D.C., within walking distance of Capitol Hill and the Supreme Court, Georgetown Law offers rigorous academic programs, a global perspective, and a commitment to social justice.  Our community is a tight-knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

The Georgetown Law Library is seeking a service-oriented, detail-oriented leader and communicator for the position of Head of Research Services. The Head of Research Services is responsible for the planning, development, implementation, and administration of the Research Services department in its charge to support the individual scholarly and educational pursuits of Georgetown Law faculty and the research needs of the Law Center's administrative leadership team serving the Office of the Dean. As a team, the department actively supports the research and educational missions of the Law Center in U.S., international, foreign, and comparative law; non-legal topics; and empirical research. This position reports directly to the Associate Director for Research and User Services. Currently, 3 full-time librarians and 2 full-time staff positions report directly to the Head of Research Services.  In addition, up to 10 student employees serving as Law Library RAs report to this position.

The search committee will consider applications on a rolling basis.  The position will remain open until filled.  To view the full job description, position requirements, and work mode designation, please see job posting JR22194 on the Georgetown Career Opportunities website. 

When applying online, please submit a cover letter and resume as a single PDF document.  If you have questions about the position or the application process, please contact lawlibcareers@georgetown.edu.   

More information about working at the Georgetown Law Library can be found on the Working at the Georgetown Law Library webpage.

Requirements for this position include:

  • Master’s degree from an ALA-accredited school of library and/or information studies (or non-U.S. Master’s degree equivalent).
  • Five or more years of law library or academic library experience (including supervisory experience).
  • Knowledge of standard library practices and procedures.
  • Knowledge of legal and interdisciplinary research sources and methods, including international, foreign, and comparative law, as well as empirical research.
  • Strong project management skill and the ability to manage multiple priorities and tasks under tight deadlines.
  • Strong oral and written communication skills.
About

Georgetown is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Assistant Director for Administrative Services

The Jacob Burns Law Library at the George Washington University Law School is accepting applications for the position of assistant director for administrative services to begin as early as August 1, 2025. The librarian in this position oversees activities of the Library Administrative Office, including coordinating librarian recruitment and hiring, assisting with library personnel matters, and reconciling and maintaining library budget reports. The librarian in this position also coordinates collection development.

Minimum qualifications:

  • Graduate degree in library or information science (e.g., MLS) from an ALA-accredited institution
  • JD, LLB, or LLM from an ABA-accredited institution, and
  • A minimum of five years of post-graduate degree experience in a law library with a history of increasing responsibility that includes knowledge of legal information sources, research methodologies, and related technologies; strong managerial, problem-solving, project management, and communication and writing skills

Preferred qualifications:

  • Leadership skills including ability to mentor and develop team members and to work effectively in a diverse workforce
  • Demonstrated broad vision, strategic thinking, collaborative decision-making, and coherent planning as a leader and manager in a rapidly changing environment
  • Supervisory experience
  • Accounting and/or budget management experience
  • Collection development experience
  • Demonstrated superior customer service skills
  • Demonstrated organizational and time management skills
  • Demonstrated attentiveness to detail
  • Demonstrated ability to work well independently and as part of a team
About

The Jacob Burns Law Library at the George Washington University Law School is accepting applications for the position of assistant director for administrative services to begin as early as August 1, 2025. The librarian in this position oversees activities of the Library Administrative Office, including coordinating librarian recruitment and hiring, assisting with library personnel matters, and reconciling and maintaining library budget reports. The librarian in this position also coordinates collection development.

Established in 1865, the George Washington University Law School is the oldest law school in the nation’s capital. The Law School is accredited by the American Bar Association and is a charter member of the Association of American Law Schools. GW Law is an urban campus located in downtown DC’s Foggy Bottom neighborhood, near to a vibrant mix of museums, restaurants, government and international organizations, the White House, and more. Additional information about the Law School can be found on the George Washington University Law School website.

The Law Library supports the curricular and teaching requirements of the Law School, the research and publication needs of the law faculty, and the study and research needs of the law students; and provides to the scholarly community at large access to a research collection of material about the law and its history. Additional information about the library can be found on the Jacob Burns Law Library website.

Please note that initially the librarian in this position will be required to work at the university's Foggy Bottom campus in Washington, DC; the ability to work a hybrid schedule including a combination of on-campus and remote work in the future will be assessed and determined by the supervisor in accordance with law school and university policies.

Essential duties and responsibilities:

  • Oversees, coordinates, and/or performs activities of the Library Administrative Office, including supervising the executive coordinator
  • With the other assistant directors, and under the supervision of the director, manages ongoing daily activities of the library
  • Coordinates with the director and other assistant directors in short- and long-range planning for the library, and takes a leading role in creating and implementing library guidelines and procedures
  • Acts in the stead of the director in his absence, either alone or in cooperation with the other assistant directors
  • Reconciles university budget performance reports, including approving payment requests and maintaining monthly record keeping for the gift fund, the endowment fund, the photocopy fund, and the current operating funds
  • Coordinates with the Law School’s HR manager, as needed, in matters relating to library personnel and employee relations
  • Oversees matters relating to the library facility, including day-to-day maintenance issues and assistance to the director in special projects related to library construction and renovation
  • Oversees librarian recruitment activities; coordinates with the Law School’s HR manager on staff recruitment activities, as needed
  • Coordinates and assists with library reorganization plans and proposals
  • Oversees the collection development process, which includes selecting material for the general collection, working closely with subject specialists on selections in their areas of expertise, working closely with colleagues in Resource Management Services on matters relating to acquisitions, processing, and payment of material for the library collection, working closely with colleagues involved in electronic resource management; and overseeing updates to the library’s collection development policy.
  • May perform regular reference duties, including participation in the faculty liaison program
  • Participates in other university, law school, library activities and/or serves on committees related to areas of responsibility
  • Performs other duties as assigned by the director

Salary and benefits: Salary and appointment at the rank of Librarian I/II/III/IV are dependent upon qualifications. Salary ranges for these ranks are as follows: Librarian I = $80,000 - $90,000; Librarian II = $85,000 - $120,000; Librarian III = $100,000 - $150,000; Librarian IV = $120,000 - $200,000. Salary is negotiable, contingent upon rank, skills, and qualifications and is competitive for DC-area academic libraries. This position is eligible for full-time employee health benefits. More information about the benefits that GW offers can be found on the George Washington University Benefits Program website.

Application procedure: Please complete an online application, available on the George Washington University Jobs website at https://www.gwu.jobs/postings/120409, to include uploading a resume and cover letter and providing contact information for three professional references. Review of applications will begin July 21, 2025, and continue until the position is filled. Only complete applications will be considered.

Employment offers are contingent on the satisfactory outcome of a standard background screening.

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Systems and Electronic Resources Librarian

As part of the Collection Services Department, the Systems and Electronic Resources Librarian is responsible for maintaining access to electronic resources in the Law Library. This includes managing activation and regular maintenance of electronic resources, and their associated bibliographic records, as well as coordinating and troubleshooting access and authentication for Law Library staff and users. The Systems and Electronic Resources Librarian also supports the overall management of the Library’s integrated library system and discovery catalog and other tools and platforms that incorporate metadata for both user discovery and internal management of Law Library resources.

Minimum Qualifications:

  • Master's Degree in Library and Information Science from an ALA accredited institution.
  • A minimum of two years of experience in a law or academic library. A combination of professional and significant paraprofessional experience may be considered for this requirement.
  • Substantial experience using an integrated library system such as Ex Libris’ Alma.
  • Ability to work both independently and collaboratively.

Preferred Qualifications:

  • Experience with electronic resources management, including batch loading.
  • Experience with the cataloging process and relevant tools such as OCLC’s WorldShare Collection/Record Manager, and MarcEdit.
About

The Judge Kathryn J. DuFour Law Library at The Catholic University of America School of Law is seeking applicants for the position of Systems and Electronic Resources Librarian. This position is ideal for an experienced librarian who is ready for new challenges while working within a collaborative and collegial team. The successful candidate will actively support core library operations by managing the Law Library’s integrated library system and discovery catalog, maintaining the Library’s databases and electronic resources, and addressing the evolving technology needs of the Library’s staff. We offer generous vacation, holiday and retirement benefits, in addition to hybrid work opportunities.

The Systems and Electronic Resources Librarian manages access to electronic resources in the Library’s integrated library system and discovery catalog by activating electronic resources, maintaining load profiles, managing import of bibliographic records, and troubleshooting access and authentication issues experienced by Law Library users. This position also coordinates library staff use of the Library’s integrated library system and discovery catalog, including suggesting and implementing configuration changes, researching solutions to problems, and consulting on staff training needs. The Systems and Electronic Resources Librarian serves as a key resource for troubleshooting library staff technology issues and addressing future technology needs by staying current on emerging trends and technologies, most namely ongoing enhancements to the Library’s integrated library system. This technology support also extends to third-party integrations to the Library’s integrated library system.

The Systems and Electronic Resources Librarian will also be afforded the opportunity to develop expertise in the reporting functions of the Library’s integrated library system in support of the Library’s statistical reporting obligations, as well as opportunities to participate on Law Library and library consortia committees, task forces, and other projects.

Please see the full position description here: https://staff-cua.icims.com/jobs/15866/systems-and-electronic-resources-librarian/job

Please submit both a resume and a cover letter that describes your experience, interests, and suitability for the position to your application profile to be considered for this position.
 


Copyright © , WRLC | 901 Commerce Drive, Upper Marlboro, MD 20774 | (301) 390-2000 | https://wrlc.org