Access Services Specialist - Interlibrary Loan

Summary

The Access Services Specialist reports directly to the Access Services Department Head, along with 7.0 FTE positions. They play a key role in the success of the department by providing support for Resource Sharing, Print Collections, and Reserve Units. They must be proficient in the procedures of these services, and have a thorough knowledge of the library’s policies and services and the ability to effectively communicate them to the library users.

This position has been designated as Hybrid. 

Description

The Access Services Specialist provides support in the Resource Sharing Unit of Access Services by searching/acquiring/processing materials through Interlibrary Loan (ILL) and Consortia Loan Service (CLS); pulling and shelving library material requested through ILL and CLS; and managing the activities and work of student employees during regularly scheduled shifts at Service Desks in Lauinger and Blommer libraries. This position supports the other Units within Access Service. Assignments vary to address cyclical, priority needs of the department.

The work schedule is 11:30 a.m. to 8:00 p.m., Monday through Friday. Schedules may change according to the needs of the department, including weekends, evenings, and holidays.

Qualifications

Minimum Qualifications:

  • High School diploma – BA/BS preferred
  • 1 to 2 years of library experience
  • Thorough knowledge of standard library practices and procedures
  • Familiarity with the role of academic libraries meeting the information needs of students, faculty, and staff
  • Excellent oral and written communication skills
  • Strong public service orientation
  • Computer literacy, including ability to learn new software programs and technologies
  • Familiarity with Windows Operating System and Microsoft Office applications, especially Word and Excel
  • Familiarity with Google Apps, especially Gmail, calendar, and Drive
  • Ability to lift up to 40 lbs. and push carts weighing over 100 lbs.
  • Commitment to fostering an equitable and inclusive workplace, and ability to work effectively with a diverse faculty, students and staff.

Preferred Qualifications:

  • Experience with automated library systems – for example, ILLiad, RapidILL, and OCLC WorldShare ILL
  • Competence with Ex Libris ILS
  • Experience with bibliographic databases, spreadsheets, and cloud storage
  • Knowledge of high quality scanners, Internet resources, and tools
  • Familiarity with reformatting technologies (Adobe Capture, Adobe Acrobat)
  • Ability to adjust to periods of increased workflow and varying responsibilities
  • Ability to work both independently and as part of a team in a complex, changing environment
  • Ability to be diplomatic and negotiate disputes with stakeholders

 

About

The Georgetown University Library is an agile organization located in the nation’s capital, committed to advancing Georgetown University’s global leadership in academics and research, while also addressing the requirements of the changing landscape of higher education and the evolving nature of scholarly communication.  By providing preeminent services, collections and spaces, the Library contributes to the creation, dissemination and preservation of knowledge, as well as the transformation of learning and research.

The Library is committed to recruiting and retaining a diverse staff dedicated to excellence in service, continuous learning, and leadership within the library profession.  With diversity as one of its Library’s core values, the Library not only seeks to actively recruit and retain a diverse workforce, but also ensures the acquisition of a diverse collection of materials and a climate of openness and respect for all traditions, cultures, and ideas.

The Library actively promotes its values - lifelong learning, collaboration, leadership, quality, integrity, and diversity in its daily tasks.  Whenever possible, the Library offers flexible work schedules and telework options, and supports continuous learning opportunities in order to achieve the highest quality of service that can be offered.

The safety and well-being of our colleagues and applicants is our first priority. For this position, the Georgetown University Library anticipates conducting on-site interviews for candidates in the final round. Please note that changes to the university and local health and safety guidelines may require modifications to the interview process, including a shift from in-person to virtual interviews, if warranted. 

 

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

Serials Librarian

Summary

The Himmelfarb Health Sciences Library seeks a dynamic, collaborative information professional to manage the library’s serials collection of over 6,500 electronic journal titles. The Serials Librarian is responsible for the management of the library’s journal subscriptions, including budgeting, licensing, discovery, usage assessment, and user education. This position reports to the Associate Director, Library Operations, is a collaborative member of the Library Operations team, and supervises the Serials Manager, a full-time staff position.

The rank of the successful candidate will depend on the candidate’s skills and experience. Possible ranks include Librarian II and Librarian III. 

Description

Specific Duties and Responsibilities:

  1. Manages daily operations in the Serials Department and the overall successful availability of all journals.
  2. Manages the serials portion of the collections budget, and ensures serials subscription costs stay within budgetary limits. Approves and tracks invoice payments throughout the fiscal year.
  3. Assesses and analyzes the serials collection on an ongoing basis to inform yearly renewal and selection decisions.
  4. Activates and maintains serials records in the Alma library services platform.
  5. Establishes and maintains positive relationships with vendors to negotiate license agreements and pricing of serials subscriptions, and to establish and ensure consistent access to serials holdings across multiple platforms. Collaborates with the Acquisitions Librarian in vendor negotiations as needed.
  6. Collaborates with collections librarians and staff at Gelman Library and Burns Law Library on shared subscription negotiations, shared collection decisions, negotiation of license agreements with vendors.
  7. Collaborates with, trains, and supervises the Serials Manager to maintain seamless on-site and off-site access to electronic journals through link checking and access troubleshooting, link resolver and user authentication management, IP range management, and holdings record management.
  8. Markets journal collection titles to users and educates users about access options and troubleshooting tips.
  9. Creates and maintains documentation of serials-related policies, procedures, and workflows.
  10. Participates in the Library’s instructional program as a Librarian Instructor, partnered with a Clinical Instructor with first and second-year medical students.
  11. Collaborates with the Metadata and Scholarly Publishing Librarian to ensure an accurate reflection of serial title changes in the online catalog.
  12. Participates in the Collection Development committee and has selector responsibilities for assigned liaison departments.
  13. Supports authors through education and consultations on journal selection, predatory publishing, open access publishing, and securing funding for article processing charges.
  14. Maintains current knowledge of trends in librarianship, especially electronic resources, their impact, and management issues. Provides leadership within the library on serials resources and their management.
  15. Participates in library-wide committees.
  16. Other duties may be assigned to reflect candidate strengths and interests and/or unit needs, and after discussion with the supervisor.


 

Qualifications

Minimum Qualifications:

  • Master’s in library or information science from an ALA-accredited school (or equivalent) or another Master’s degree or higher with relevant experience conferred by the start of employment.
  • 1-2 years experience working in a library setting.
  • Excellent oral (presentations, training workshops) and written (training materials, requested analyses, documentation, reports) communication skills.
  • Demonstrated organizational and analytical skills.

Preferred Qualifications:

  • Coursework or experience with electronic serials or electronic resources management through library automated systems (such as Alma).
  • 2-3 years experience in either a health sciences library or an academic library.
  • Experience analyzing collections, budgets, workflows, and troubleshooting access issues.
  • Experience negotiating publisher/vendor licenses.
  • Strong data analysis skills and ability to use spreadsheet software such as Microsoft Office Excel or Google Sheets for analysis and reporting.
  • Experience working with SUSHI and COUNTER usage statistics.
  • Experience with serials workflow from identification of items to patron access for electronic serials.
  • Experience supporting Open Access initiatives.
About

The George Washington University (GW) is the largest research university in the nation’s capital. Located in the heart of Washington, D.C., GW offers undergraduate and graduate programs in many disciplines including medicine, health sciences, public health, and nursing. Himmelfarb Health Sciences Library (Himmelfarb) serves the students, staff, and faculty of the School of Medicine and Health Sciences, Milken Institute School of Public Health, and School of Nursing. Himmelfarb’s collections consist of over 6,700 electronic texts, 6,500 journals, and 125+ databases in addition to print collections of approximately 75,000 items.

Learn more about working at Himmelfarb Health Sciences Library.

Benefits: 

The comprehensive benefits package includes 22 days/year paid annual leave; 12 days/year paid sick leave; paid winter break and 7 other holidays; medical, dental, and vision; 401(A) retirement plan, 4% base, and GW will match 150% of the first 4% of your 403(B) contributions, up to a maximum of 6% of your eligible compensation; tuition assistance; and paid parental leave. For benefits details, please visit GW Benefits.

Remote Work Eligibility: 

This position is eligible for a hybrid work schedule of two (2) days/week of remote work and three (3) days/week of on-site work.

Application Procedure:

We recognize that your experience and skills may not match up 100% to the job, but if you are interested and think you can succeed in this role, please apply! Himmelfarb Library supports staff with professional development and growth. When applying, highlight your experiences, including transferable skills, that address the job responsibilities and demonstrate your ability to thrive in this position and within the broader Himmelfarb Library and university communities.

To be considered for this position, please complete an online application and upload a cover letter, a current CV, or a resume, and provide the names and complete contact information for at least three (3) professional references. Review of applications will begin on March 15, 2024, and continue until the position is filled. Only complete applications will be considered. Employment offers are contingent on the satisfactory outcome of a standard background screening. 

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or expression, or any other basis prohibited by applicable law.

 

Acquisitions Coordinator

Summary

Come to Georgetown Law, in a vibrant, historic neighborhood in Washington, DC, just blocks from the Capitol! We are looking for an Acquisitions Coordinator to join our staff. Details below.  

Georgetown Law Library is seeking candidates for the Acquisitions Coordinator position. Under the supervision of the Head of Acquisitions and Content Management, the Acquisitions Coordinator is responsible for the day-to-day acquisitions operations in the Content Acquisitions and Management Department. The incumbent ensures that resources are ordered and received in a timely manner, guarantees that financial data is directed to the appropriate departments, and serves as a source of acquisitions information to the Collection Development Committee. The incumbent assists the Head of Content Acquisitions and Management with analyzing policies and procedures and helping maintain the integrity of ordering data within the library services platform.

A full description of the position and application process is available on the Georgetown Career Opportunities Website (Posting - JR17037). Please submit a cover letter and resume as a single PDF document. If you have questions about the position, please contact lawlibcareers@georgetown.edu. The position will remain open until filled.

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Qualifications

Minimum Qualifications:

Required:

  • High School diploma and 3-5 years of library experience.

  • Thorough knowledge of standard library practices and procedures.

  • Understanding of acquisitions functions and library services platforms.

  • Familiarity with spreadsheet, database, and cloud-based document storage applications.

  • Strong oral, verbal, and written communication skills.

 

Preferred Qualifications:

Preferred:

  • Bachelor's degree.

  • Experience with library acquisitions.

  • Knowledge of legal electronic resources.

  • Knowledge of law and/or legal materials.

  • Familiarity with the ExLibris Alma library services platform.


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